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Internal Governance

Governance is the need of the hour in the NGO sector in order to ensure and promote application of best management practices, compliance of law and adherence to best possible ethical standards. The entire management processes and practices of NOCOME TRUST are in compliance with the principles of Good Governance’.

I. Making Policies & Decisions 
NOCOME TRUST, from the inception itself, works on a delegated work environment. Each and every person in the organization is involved in the process of decision making in a scientifically designed system.
Making Policy & Decision in the organization are done through a four tier system. 

a. Departments & Divisions
Monthly review meetings are held for each division and department regularly.

b. Executive Committee
The Executive Committee manages the organization’s operation directly and it reports to the Board of Advisors. Members of this committee are professionals working with NOCOME TRUST and it is mandatory to include a member from the Board of Advisors.
The Executive Committee of NOCOME TRUST holds a meeting each Quarter (every three months) and looks after day to day management.

c. Advisory Body
The Board of Advisors comprises of technically competent people from diverse backgrounds and expertise. The body is formed for a period of one year and a few independent members with eminence and reputation are nominated each year. Members of this board also meet once every Quarter.

The Board of Advisors advises the Trustees of NOCOME TRUST, taking regular inputs from the Executive Committee.

d. Board of Trustees 
The Board of Trustees sets the vision and broad guidelines for the Foundation and ensures good governance in liaison with the Board of Advisors; although, the Board of Trustees is not involved in the day to day operation of NOCOME TRUST.

II. Credibility Norms 
NOCOME TRUST encourages its partners to follow Credibility norms for ensuring good governance in the development sector. NOCOME TRUST also follows norms of good governance itself.
The organization strives to build capabilities of its grassroots NGO partners towards good governance.
The Governance & Credibility System includes a systematic set of norms, which is administered and monitored by a qualified Company Secretary.

III. Project Management & Monitoring system
The project management & monitoring system in NOCOME TRUST comprises of a systematic and well laid down processes. These are as follows –

a) Selection of NGO Partners 

Partners are invited selection of partners for required locations under specified programme through advertisement in relevant forum, websites; and also through reference from credible partners. Also, prospective partners keep on submitting proposals directly to the organization round the year. Initial selection is done on these bases.

b) Desk Appraisal
Prospective proposals are put through the desk appraisal process at respective programme divisions. 

c) Field Appraisal 
Short-listed proposals from desk appraisal are considered for field appraisals by the programme departments. 

d) Monitoring 
Once a partner is selected under a particular programme, an MoU is signed, guidelines and initial trainings are imparted and the particular project is started. The project is put under a systematic and periodic monitoring system. The processes include the following steps:

i. Project Auditing ii. Activity report analysis iii. Field evaluation
The process of project monitoring is followed by impact analysis, which is a done internally; and external evaluation, done by an external and professional agency. 

IV. Audit System 

NOCOME TRUST has a four tier audit system to ensure that funds are utilized to the optimum level in an accountable manner.

A. Programme & Project Audit System – is followed to assess and ensure impact of the investment and proper use of money by its NGO partners and projects
Programme & Project Auditor
Mrs. Tharanin
(Chartered Accountant)

B. Internal & Process Audit System – This is conducted throughout the year in order to ensure accountability in the internal operation of the organisation
Internal & Process Auditor
Mr. Santhana Gopalan
(Chartered Accountant)

C. Statutory Audit  is held by the statutory auditor for finalization of balance sheet and statement of affairs. This is also done to comply with standard statutory norms.
Statutory Auditor
Sithanathan & Co
(Chartered Accountant)

D. External Evaluation: On the basis of need, impact and outcome of various programmes of NOCOME TRUST are evaluated by external evaluation agencies having relevant experience on the subject. Various agencies who have done external evaluation are;

Mr. S. Arivazhagan

Audit reports are discussed with the Advisory Body and the Executive Committee to take suitable and necessary steps if required.

IV. Use of Technology for Good Governance 

a) Online Monitoring System
NOCOME TRUST advocates use of technology for ensuring impartial monitoring and to cut down over head cost. We have already started the system in project monitoring system. The organization is taking up the task of building capacities of all its NGO partners and project staffs.

b) Beneficiaries Management System
A successful beneficiary management system is operational. This technology is helping NOCOME TRUST in tracking the progress and development of all the beneficiaries.

c ) Management Information System (MIS) 
A monthly MIS is prepared and analyzed by the Office staff and it is submitted and discussed in Executive Committee meetings for assessing the operational activities and to do future planning.

e) Accounting System
With increasing use of relevant technology in each division and department, along with projects, both quantitative and qualitative MIS are managed technologically. 

The Accounts Team of NOCOME TRUST consists of competent and qualified accounts professionals. The accounts are maintained on daily basis through advanced and updated computerized systems. The same is also analyzed and checked periodically by the internal control system and Internal Auditor, in compliance with standardized HR and Management Policy.

V. People Management 
Our people are our assets.
NOCOME TRUST believes in a democratic and participatory work culture. 
Appraisal and review system is conducted twice a year in a democratic way to identify the future leaders of the organization.

VI. Education Support 
NOCOME TRUST encourages its employees to take up higher studies so that they emerge as future leaders and grow individually as well as professionally. 

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